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Ward events · मृत्यु दर्ता · बसाइँसराइ

Death and migration registration in Nepal

A plain-English guide for families: who reports death or basai sarai, what documents to take to the ward, when the 35-day rule matters and what records to update after receiving the certificate.

Identity & Documents · 14 min read · Updated

Office
Ward / local registrar
Events
Death registration and basai sarai
Free period
Normally within 35 days
Online
Public notice token where available
Final proof
Ward-issued registration certificate
Reviewed
4 July 2026

Choose event

Which registration do you need?

Preparation

Documents to prepare before visiting the ward

Take originals and copies. Death and migration records later connect with land, bank, inheritance, allowance and identity work, so small spelling or date mistakes become expensive.

Your preparation

Loading your checklist…

Only checklist tick marks are saved on this device. Tools Pasal never asks for or stores death certificate details, citizenship numbers, family-member lists, address records or ward tokens.

Death registration

1. मृत्यु दर्ता: what to prepare

Death registration creates the official civil record that a person has died. It is usually required later for inheritance, land ownership transfer, bank/pension closure, insurance, social security allowance cancellation and family-record updates.

  • Use a close family member or legally concerned person as the informant.
  • Prepare death proof from hospital, health office, police or ward evidence depending on the case.
  • Take the deceased person's identity records if available.
  • Check Nepali and English spellings, dates and address before accepting the certificate.

Migration registration

2. बसाइँसराइ दर्ता: when address changes

Migration registration records a family or person's move from one address to another. It matters because many Nepal services still depend on permanent ward/local-level records.

  • Prepare old and new address details exactly: district, local level, ward and tole/village.
  • List family members moving together and their relationship.
  • Carry citizenship/birth registration/marriage documents that prove family links.
  • After migration, update related records such as voter list, school, bank and allowance where needed.

Ward process

3. Step-by-step process

  1. 1

    Choose the correct event

    Death registration (मृत्यु दर्ता) and migration/basai sarai (बसाइँसराइ) are different personal-event records. Tell the ward exactly which certificate you need.

  2. 2

    Start online notice or visit the ward

    Where available, use the DONIDCR public portal to start the notice and get a token. The final certificate still comes after ward/local registrar verification.

  3. 3

    Take originals and informant to the ward

    Bring the reporting person, original documents and copies. The ward checks relationship, address and supporting evidence.

  4. 4

    Local registrar verifies and registers

    The local registrar enters or verifies the record in the civil-registration system and may ask for extra proof in unusual cases.

  5. 5

    Check the printed certificate

    Verify names in Nepali/English, dates, addresses, registration number, relationship and spellings before leaving the ward.

  6. 6

    Update connected records

    Death and migration can affect land, inheritance, bank/pension, social security allowance, school, voter list and family documents.

Correction

4. If name, date or address is wrong

Fix mistakes as early as possible. A small spelling error on death or migration registration can later block land transfer, inheritance, bank settlement, Nata Pramanit, passport or allowance work.

  • Return to the same ward/local registrar with the original certificate.
  • Carry proof showing the correct spelling, date, relationship or address.
  • Ask whether the change is a correction, duplicate certificate or legal amendment case.
  • Keep the corrected certificate and any old copy carefully for future reference.

5. Related Tools Pasal guides

Birth Registration Nepal →The first ward-event record for a child.Nata Pramanit →Relationship proof for inheritance, visa and family records.Land Transfer / Lalpurja →Important after inheritance or property settlement.Social Security Allowance →Update allowance records after death or migration.

Accuracy record

Official sources

Reviewed on . Government portals, fees and procedures can change; the linked official pages remain authoritative.

FAQ

Death and migration registration questions

Where do I register death in Nepal?

Death registration is done through the local registrar/ward office connected with the concerned local level. Where available, an online notice can be started through DONIDCR's public portal, but the ward verifies documents and issues the certificate.

Who can report death registration?

Normally a close family member or legally concerned person reports the death with identity and supporting proof. The ward may ask for relationship proof when the informant relationship is not clear.

Where do I register basai sarai or migration?

Migration registration is handled by the ward/local registrar using the family's old and new address information. The exact route can depend on whether the family is moving inside the same local level, to another district or from abroad.

Is death or migration registration free?

Personal event registration is generally free when reported within 35 days. After 35 days, the ward/local level may charge the official late fee.

Can I use only the online token as the certificate?

No. The online notice/token is only a starting record where the service is available. The official certificate is issued after local registrar verification.

Why is death registration important?

It is often needed for inheritance, land transfer, bank and pension closure, social security allowance cancellation, insurance, family records and legal settlement.

Why is migration registration important?

It helps update permanent address and family records, which can affect citizenship updates, school records, voter list, ward services and allowance records.